Team Capacity Planner
See if your team can handle current and future lead volume. Identify gaps, plan for growth, and find hours that AI can automate.
Your Team
130
110
1080
3060
Lead Volume
10500
Current Utilization
103%
Over capacity
Leads per Agent
20
Optimal Team Size
6
Hours Needed/Month
1,000h
Capacity Hours/Month
974h
Gap Analysis
You need 1 more agent to handle current lead volume efficiently.
Growth Projection (+25%)
Target leads/month125
Team needed7 agents
Additional agents2
Hours AI can automate234h/month
Utilization
103%
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Share your numbers and we’ll tell you honestly whether AI moves the needle for your team.
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Frequently asked questions
- What is team utilization rate?
- Team utilization measures how much of your team's available hours are being used to handle leads. Under 80% is healthy (green), 80% to 100% means you are nearing capacity (yellow), and over 100% means your team is over capacity and leads are likely falling through the cracks (red).
- How do I know if I need more agents?
- The capacity planner compares your monthly lead volume against your team's capacity (based on deals per agent, hours per deal, and working hours). If the optimal team size exceeds your current team, you have a gap that results in dropped leads or burnout.
- What hours can AI automate?
- AI can automate approximately 60% of lead engagement hours including initial response, qualification, follow-up sequences, and appointment scheduling. This is equivalent to the work of the additional agents you would need to hire for growth.